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Activating a Business Process

About​

Activating a process in a Business Process Management System (BPMS) is a significant step in the process lifecycle management. It involves designating a specific, published version of a process as the one that should be used for all new instances. Here's a more detailed look at what happens when a process is activated:

Activating a Business Process

Setting the Active Version​

  • Choice of Version: When a process version is activated, it is selected from the pool of published versions. This version is often the most recent one, but it could also be an older version, depending on what the organization needs.

  • Standardization: By activating a version, the organization standardizes this version as the 'template' for all new process instances. It ensures consistency across the organization, as everyone will be using the same version of the process.

Impact on New Instances​

  • New Process Instances: From the moment of activation, any new instances of the process that are initiated will use this active version.

  • Uniformity in Execution: This ensures uniformity in how the process is executed across different departments or teams. All users will follow the same steps, rules, and guidelines embedded in the active version.

Operational Benefits​

  • Adapting to Changes: Activating a new version allows an organization to adapt to changes swiftly. For instance, if a process is updated to comply with new regulations or to incorporate efficiency improvements, activating the new version ensures that these changes are implemented immediately.

  • Control Over Process Evolution: It gives organizations control over how processes evolve. They can test new versions and only activate them when they are confident that these versions meet their requirements.

What's Next​

After diving into how a business process is activated in a Flux BPM, let's now turn our focus to understanding how a business process instance is created.